Association Services
An integrated platform to support the events and exhibitions industry in Medina
Service Integration
The Ruwad Association for Community Initiatives and Events offers a comprehensive package of specialized services aimed at developing the events industry in Medina, and supporting governmental, private, and non-profit entities in organizing professional events with a real community impact.
Our Services
Event Sponsorship
The association provides event sponsorship services with a community or developmental dimension, by offering a supportive official umbrella and linking the event to the association's goals and mission. Sponsorship includes contributing to promotion, providing organizational expertise, and opening partnership channels with relevant entities to enhance the value and impact of the event.
Event Organization and Operational Management
The association takes full responsibility for planning events from concept to execution, through preparing timelines, managing suppliers, coordinating operational teams, and ensuring a smooth attendee experience. It focuses on applying professional standards that consider safety, quality, and compliance with regulations.
Workshops on Event Organization
The association organizes practical workshops in the fields of event planning, audience management, volunteer management, and logistical coordination. These workshops aim to transfer knowledge to interested individuals and professionals in the sector, equipping them with practical skills based on real cases and field experiences.
Specialized Training Courses in the Events Industry
The association offers professional training courses covering various aspects of the events and conferences industry, such as experience design, budget management, event marketing, and impact measurement. These courses are provided in collaboration with certified trainers and experts, balancing theoretical and practical aspects.
Specialized consulting in events and conferences
The association provides consulting services to government, private, and non-profit entities in designing and operating events and conferences. The consulting includes reviewing current plans, providing developmental solutions, building operational models, and offering practical recommendations to improve performance and maximize community impact.
Sector studies and research
The association prepares studies and research on the reality and challenges of the events and exhibitions sector in Medina, and its future trends. These studies help decision-makers and organizers make data-driven decisions based on clear indicators.
Community initiatives
The association launches quality community initiatives that address real needs in the community, such as initiatives for neighborhood youth, or arts and innovation, or quality of life in public spaces. These initiatives are designed to be sustainable and scalable in partnership with various entities.
Support for event creators and entrepreneurs
The association provides targeted support to event creators and entrepreneurs in the events field, through mentoring, opening networks, and providing opportunities to participate in existing events. This helps build a new generation of professional organizers in Medina.
Operation and marketing of event centers and venues
The association manages the operation of event centers or venues designated for events in collaboration with the owning entities, through managing bookings, coordinating events, and marketing the site as an attractive destination. It aims to enhance the efficiency of using these centers and maximize their community and economic returns.
Building annual event plans and programs
The association helps various entities prepare annual or seasonal event plans that align with its vision and goals, as well as the seasons and activities of Medina. This includes designing a comprehensive event calendar, setting priorities, identifying target groups, and establishing success metrics.
Event and exhibition marketing
The association offers specialized marketing services for events, including building the event's communication identity, managing digital campaigns, marketing through partners, and public relations plans. The goal is to ensure the event reaches the target groups and increases attendance and participation rates.
Attracting global events and conferences
The association works to attract global or regional events, conferences, and exhibitions to be held in Medina, in accordance with the city's uniqueness and regulations. The service includes coordination with international entities, preparing proposals, and building the necessary partnerships for successful hosting.
Preparing sponsorship and entitlement plans
The association designs comprehensive sponsorship plans that include sponsorship levels, sponsor benefits, and media and logistical entitlement packages. This service helps organizing entities attract suitable sponsors.
Event, conference, and digital platform technologies
The association supports the use of advanced technological solutions in event management, such as electronic registration and attendance systems, ticketing platforms, event applications, and live streaming solutions.
Managing volunteers and organizers at events
The association provides a comprehensive system for managing volunteers, starting from recruitment and registration, through training and task distribution, to documenting hours and recognizing efforts. This ensures an organized and enriching volunteer experience for participants.
Managing registration, tickets, and attendance
The association helps organizing entities design and manage registration processes, whether free or paid, while organizing the flow of attendees at event entrances, monitoring actual attendance numbers, and related reports.
Building partnerships and alliances in the events sector
The association seeks to connect entities working in the events sector with each other by building strategic partnerships and executive alliances, including government entities, the private sector, and the non-profit sector. This service contributes to creating an integrated system that supports the growth of the events industry in Medina.
Managing media relations and press coverage
The association provides support in managing relationships with media and influencers by preparing press releases, organizing press conferences, and coordinating coverage and meetings, which enhances the image of the event and the organizing entity.
Measuring impact and final reports for events
After the events, the association provides analytical reports that address attendance indicators, participant satisfaction, media return, and community impact. This service helps in developing future events and building a knowledge archive for organizing entities.
Managing risks and safety in events
The association works with organizing entities to prepare comprehensive safety plans, including risk assessments, evacuation plans, coordination with security and emergency services, and training teams on safety procedures. The goal is to implement safe events that comply with regulations.
The event as a gateway to local development
Events and initiatives are not a luxury, but an important contributor to development; they stimulate the tourism and commercial sectors, open opportunities for entrepreneurs, and create spaces for communication between the community and various entities in the city.